Document is Too Large for Word to Handle

by Allen Wyatt
(last updated April 10, 2017)

15

Danesh has a document that he is trying to open in Word 2010. When he tries, Word responds, "The document is too large for Word to handle." Danesh has had it open in Word before, and the system he's using has more than enough resources available. He wonders about the best way to get into his document.

Anytime you start seeing messages like this—particularly if your machine isn't really limited on RAM or disk space—it means there is a good chance that your document file is somehow corrupted. The first order of business is to make a copy of the file (so in case you really mess one up, you have another) and then try this:

  1. Open Word with a blank, new document.
  2. Display the Open dialog box. (In Word 2007 and Word 2010 press Ctrl+O. In Word 2013 press Ctrl+O, click Computer, then click Browse.)
  3. Locate and click once on the problem document.
  4. Click the down-arrow next to the Open button. Word displays different ways you can open the document.
  5. Click Open and Repair.

Word does its thing and tries to open the document and fix any internal pointers that may have gone haywire.

If that doesn't work, you should try to open the document in a different program to see if it can be recovered. Good options to try are WordPad, Open Office, LibreOffice, and Notepad. If you are able to open it in any of these other programs, do a "Save As" and save the document into a new file. You should then be able to open that file in Word.

You could also try using a program that will convert a Word document into a PDF file. If you can successfully do the conversion, you could then use that program (or another one) to convert the PDF file back to a Word document. The "round trip" on the document could clean up a lot of problems and allow you to work with the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6043) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five minus 4?

2017-06-28 11:41:59

Allen

Nob: "Computer" is one of the options you'll see after you press Ctrl+O.

-Allen


2017-06-26 11:06:19

Nob

You wrote this:


Open Word with a blank, new document.
Display the Open dialog box. (In Word 2007 and Word 2010 press Ctrl+O. In Word 2013 press Ctrl+O, click Computer, then click Browse.)
Locate and click once on the problem document.
Click the down-arrow next to the Open button. Word displays different ways you can open the document.
Click Open and Repair.
What does "Click computer" mean?


2016-02-19 06:15:27

Peter Johnson

Hi Ginny

1GB is very large for a Word doc. Two suggestions:

Don’t use 'Print Layout' mode when editing, if you choose 'Draft' instead the pictures will not be displayed and you’ll be able to edit the text more quickly.

Reduce the size of the Word file. Look at how the 100 PowerPoint slides have been imported. If they are complete slides as pictures (Background, Frames, Logos, etc) they will be huge and not necessary – if you want a PowerPoint deck use PowerPoint. It's better to import only the content of the PowerPoint (body of the PowerPoint slide) in to Word. If you must do that as a picture keep the pixel size small. If the PowerPoint contains words then import the words and format in Word.

Regards
Peter





2016-02-18 10:25:53

Ginny

I have a Word doc that is 1 gb. It is a manual that contains small pics of PPT slides and the accompanying script for presenting each slide. There are over 100 slides.
When working in document, it constantly goes into "Not Responding" mode or laptop (<1 yr. old) freezes.
Is there a better software to use for such a large document with so many images?


2014-10-22 12:26:23

Pica_pau


Save it as .RTF, then close it, then open the .RTF in MS Word, and save it again in .DOC format.

Worked with me!

Regards!


2013-07-09 07:32:01

Barbara Kokoni

For converting documents to/from PDF/Word (any version) or Excel or Ppt, try using Nuance PDF Reader instead of Adobe (just fyi, Nuance is the company that makes Dragon). You can download the free Nuance Reader and then if you click on "Convert," which isn't done with the free version, Nuance lets you upload the document to them and it is converted for FREE and emailed back to you within 5 minutes. And if you'd like to buy the full version of Nuance (which does much more than Adobe), I think it costs $99 instead of the $400+ for the full version of Adobe.


2013-06-04 14:18:59

William

If you want to try opening with a different program (such as Open Office or Libre Office) but do not wish to install said programs, you can get portable versions from http://portableapps.com. These are designed to run from a flash drive, so they won't modify your registry or mess up your current settings.


2013-06-03 10:39:41

Peter Johnson

Hi Danesh,

In your reply, you say 'the real problem is that when I want to alphabetically sort its content (a very long 2-column table), there comes the damn message: "The document is too large for Word to handle."'

You need to solve that problem. There are two potential issues here (a) sorting a large tables and (b) having a big Word Table [as they can become corrupt]. Let’s try to address both in one operation.

1. Open your Word Document.
2. Copy the entire table and paste into a blank Excel Work book.
3. Delete the table from Word and Save As your document into a new filename. You now have a smaller document with no table – and importantly no corruption caused by the table.
4. Close Word.
5. Back in Excel sort your table. You should have no problems here, as Excel will sort enormous tables.
6. Open your new document with Word.
7. Copy the table from Excel.
8. Paste it into Word – use Paste Special Unformatted Text. This will give you the Excel table one row per paragraph with the columns separated by tabs. Importantly, you have not brought any Excel formatting back into Word.
9. Now use Word to convert the table to text. This will give you the simplest possible default table.

Obviously, the above is a pain if you have to keep re-sorting your list.

By the way, the trick of converting a Word table to text and then immediately back to a table again can often get rid of corruptions in tables at the expense of having to reformat them. Here I only suggest going via Excel because of the large sort job you want to do.

Regards
Peter


2013-06-03 09:47:36

Steve Dunham

Before trying to recover the document, when in doubt, reboot. At work a few days ago, we got messages that Word couldn't open files because of (take your pick) not enough disk space or not enough memory. Neither was true, but a security upgrade over the weekend had, it seems, impaired the computers' memory. Rebooting fixed it.


2013-06-03 09:27:09

Jennifer Thomas

Lynda, the exact steps to convert PDF to Word depend on the PDF program you are using, but it is typically something like File | Save As | and then choose (or change the File Save As type field to) Word document.

Note: this assumes the PDF document was originally created in a Word processing program -- for scanned documents, run an OCR process before you convert so you don't just get a Word document with a bunch of pictures of the text.


2013-06-02 08:02:18

David Lewis

Hi Danesh

Allen's reply gave some possible approaches to solve your problem. Word has a huge amount of background code and if you can get rid of this it will help. First , Word doesn't just store your document it stores instructions to recreate it, plus htm code and more.

After making your copy, try the following:
1. Save as an RTF (Rich Text Format) file. Then either try sorting in RTF format or open the new file in Word.
2. If you have Open Office try that - it's free if you can download it.
3. This sounds unlikely but if it allows you to copy the table, paste it into Excel or Open Office's Calc or even a new Word document (as copying and pasting will also strip some code).


2013-06-02 07:46:08

David Lewis

Hi Lynda

In my case I have had to use Acrobat Pro. When you "Save as" you are given the opportunity to save as a Word document. There is freeware out there but you have to use your judgment. Always make a copy of your original pdf before you start. Sometimes for a short document you can copy the text from the pdf and paste it into a Word document, sometimes this produces rubbish.

Pdfs come either as pictures or text or both. For a part of a pdf that is a picture, you have to use software called "OCR - Optical Character Recognition" which looks at each letter as a picture and converts it to text. Acrobat Pro has this as a built-in feature but, again, there is freeware out there.


2013-06-02 01:53:32

Danesh

Hi dear Allen,
Thanks a million for your comments and advice. But, the actual problem is NOT opening the file. It opens normally and without nagging. The real problem is that when I want to alphabetically sort its content (a very long 2-column table), there comes the damn message: "The document is too large for Word to handle."

Again thank you very much indeed for your expertise and time. Still, Looking forward to your help.

Regards,
Danesh


2013-06-01 13:50:34

Lynda

I'm a new subscriber and you may have covered this before, but since you mentioned it in your tip...how do you convert a PDF file back to Word so the document can be edited? I have Word 2010.


2013-06-01 07:27:50

Lee Batchelor

Another solution is to avoid using Word for larger documents. Use FrameMaker instead.

We have to put up with enough of what MS calls "design features" in Word, which professional writers like myself call, "bugs or annoyances!"

Great site, by the way, Allen. Keep up the great work!

- Lee


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