Written by Allen Wyatt (last updated November 21, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
As you are working with large or complex documents, it is often easy to lose your place and spend a lot of time trying to find information. Word includes a tool that can help you navigate through your document quickly and easily. This tool is generally referred to as the Navigation pane, though if you are still using Word 2007 you may know it as the Document Map. (Microsoft changed the name from Document Map to Navigation pane with the introduction of Word 2010.)
Displaying the Navigation pane or the Document Map is easy. Start by displaying the View tab of the ribbon. Then, in the Show group (in Word 2007 look for the Show/Hide group) make sure the Navigation Pane or Document Map check box is selected. You follow these same steps to turn this feature on and off. You can also close the Navigation pane by clicking the X in the upper-right corner of the pane. (See Figure 1.)
Figure 1. The Navigation Pane.
You can tell when you are using either the Navigation pane or the Document Map because an outline of your document appears at the left side of the screen, with the document text at the right.
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2025-11-22 09:16:44
David in Mississippi
It seems you have totally ignored the keyboard shortcut to display this feature: CTRL-F. For me, this is a much easier way to get to this pane.
Sadly, I have been unable to make the (equivalent) CMD-F shortcut work on a Mac for this. But I haven't tried building my own shortcut for this - maybe I should. But good grief, Microsoft! Why not give us this shortcut intrinsically, like you do with the PC version!?
2025-11-21 07:03:27
Malcolm Patterson
Word's Navigation pane is more than just a presentation of the document's outline that can facilitate moving around in the document. It also allows the user to rearrange the headings (and associated text) in a manner similar to working in the Outline view: A heading in the Navigation pane can be dragged up or down to re-order the sequence of headings. The associated text (including subordinate headings) will move with it.
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