Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the User's Address.

Inserting the User's Address

by Allen Wyatt
(last updated November 12, 2020)

Word automatically maintains several items of information about you, as a user. One such item is your address, which is changed by going to File | Options | Advanced. Scroll down to the General section and fill in your address in the Mailing Address box. If you want to automatically insert the user address in your documents, you can follow these steps:

Position the insertion point where you want the address inserted.
Make sure the Insert tab of the ribbon is selected.
In the Text group, click Quick Parts. You'll see a drop-down menu.
Choose Field. Word displays the Field dialog box.
In the Categories drop-down list, choose User Information. (See Figure 1.)

Figure 1. The Field dialog box.

In the Field Names list choose UserAddress.
Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5982) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting the User's Address.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 6 - 6?

2019-05-31 09:25:56

Dave

THANKS! David, I had exactly the same question...

2015-07-25 15:16:08

Benjamin C. Morin

I agree with David.

2015-07-25 13:35:17

David

Hello. This tip appears to be missing a vital preliminary step. For this to work you must FIRST add in your address. To do this in Word 2013 - File/Options/Advances and scroll down to the General section where you will find a box headed Mailing Address. Type in your address here and then repeat the instructions in the tip and it should work.

David

2015-07-25 05:56:45

aussie_ii

In my system, Word 2007, the address field has not been defined. The only personalisation fields I can find are User Name, Initial and Language Settings in the Popular group. Help would be appreciated.

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