Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Merge Fields.
When you are creating your main mail merge document, you use merge fields to indicate where Word should insert information it extracts from your data source. Once you have started the mail merge process you can easily insert the appropriate merge fields.
There are two ways you can choose to insert merge fields. The first is to use the same Mail Merge pane you used for the Mail Merge Wizard. Click on the More Items link to see which merge fields are available.
The other way to insert merge fields is to use the tools in the Write & Insert Fields group on the Mailings tab of the ribbon. In particular, use the Merge Fields tool, which lists each of the fields available for use in the document.
The best way to learn how to use merge fields is by experimenting. Try using different fields and see what happens. You can learn quite a bit this way, and you will be happier with the resulting merged documents.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5966) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Using Merge Fields.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
The Mail Merge tool in Word is a great way to create new, customized documents. If you are doing a lot of merging, you ...
Discover MoreMail merge can be used to put together groups of documents that rely on common information. This tip shows how mail merge ...
Discover MoreWhen you are doing a mail merge in Word, you may need to calculate a date sometime in the future. Word doesn't include an ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2013-07-08 09:49:30
Bryan
There is at least one more way. If you know the name of your merge field you can also add it manually. Type CTRL+F9 to add a new field, then type MERGEFIELD <Merge field name>. For example, { MERGEFIELD Name } will merge the “name” field. Note: you can’t add brackets manually; you have to use the shortcut.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments