Specifying a Language for Text

by Allen Wyatt
(last updated December 13, 2018)

2

Word includes many tools to make your writing better. A few of the tools make use of specialized dictionaries; for instance the grammar and spelling checker. You can pick a language to be used on either a single paragraph, or on all instances of a particular paragraph style. To change which language is used for a particular paragraph, follow these steps:

  1. Select the paragraphs or defined style for which you want to change the language.
  2. Display the Review tab of the ribbon.
  3. If you are using Word 2007 click the Set Language tool in the Proofing group. If you are using Word 2010 or Word 2013 click the Language tool in the Language group and then click Set Proofing Language. Word displays the Language dialog box. (See Figure 1.)
  4. Figure 1. The Language dialog box.

    ***Insert Figure 1 – S02308.tif
  5. Select a language from those in the language list.
  6. Click on OK.

If you want to specify that all paragraphs formatted with a particular style use a certain language, then follow these steps:

  1. Display the Home tab of the ribbon.
  2. Click the small icon at the bottom-right of the Styles group. Word displays the Styles pane at the right side of the desktop.
  3. In the list of styles, make sure the style you want to change is visible.
  4. Hover the mouse pointer over the name of the style you want to change. Notice that a downward-pointing arrow appears at the right side of the style name.
  5. Click on the downward-pointing arrow and choose the Modify option from the resulting menu. Word displays the Modify Style dialog box.
  6. Click on the Format button, then choose the Language option. Word displays the Language dialog box.
  7. Select a language from those in the language list.
  8. Click on OK, then on OK again.
  9. Close the Styles pane.

Any paragraphs currently using the style you specified in step 4 (or any paragraphs to which you apply that style in the future) will be formatted for the language you picked in step 7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5938) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 3 + 3?

2019-05-03 02:55:20

Maarten Marien

It is clear to me both (A) how to specify the language for a given text, and (B) how to modify the language used in a particular style.

Both (A) and (B) are insufficient for practical use: (A), because you don't specify yet the language for additional text you may add later; (B), because one typically uses most if not all of the styles, and making the same modificiation over and over to all styles is very tedious.

So my questions is: is there a convenient way to specify the language for *all* styles? (Preferably in Word 2018.)


2015-02-22 20:46:10

Paulo Almeida

The suggested instructions are right, but, in fact, latter, it doesn't work well!
Before MS Word 2007, it works, we can define a language and if the speeling is activated or not for one specific style, and MS Word always respect that.
But with MS Word 2007 and recent ones, it seems that some kind of automatic "inteligent" (stupid) piece of MS Word programmed code tries to guess the language and in many situations it indicates spelling errors in words and expression written in some specific character styles, not taking in consideration the language and spelling permissions instructions defined for that style!
Also, some automatic parts of the documment, like indexes borders, figures insertions points... seems to always be in the OS language or the language it thinks be the desired one, probably based on the country location of my computer, defined in the OS (I use PT, usually, with some specific modifications on date format), instead of the language defined for the sorround defined style.


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