Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Text to an Envelope.

Adding Text to an Envelope

by Allen Wyatt
(last updated December 25, 2014)

1

Roy is using Word to create envelopes for his mailings. The program does great at placing both the "return" and "to" addresses, but Roy needs to add the wording "First Class Mail International" in the lower-left corner of the envelope. He wonders if there is a way to have Word add this automatically when it creates an envelope.

There are a couple of different ways you can approach this issue. The first is that you can do something simple, like create your envelopes (do the merge operation to create them, if necessary), and prior to printing add a footer for the envelope that has the desired wording in the desired place. Since footers can appear on every page printed, your wording appears on each envelope created.

Another approach is perhaps the most flexible—create your own envelope template. Your template can include all the wording and element positioning you need. If you are creating the envelopes using mail merge, the template can even include merge fields to indicate where your data in placed on the envelope. Save the template and then use it as the basis for your source document in your future mail merges.

You can find some great ideas on modifying information on envelopes at these pages on Graham Mayor's web site:

http://www.gmayor.com/Alternative_Return_Addresses.htm
http://www.gmayor.com/changing_envelope_layout.htm

Graham has also been kind enough to provide some ready-made templates for envelopes. Perhaps one of them could be used as a starting point for your own envelope template:

http://www.gmayor.com/downloads.htm#AirmailTemplate

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1231) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Adding Text to an Envelope.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Dynamic Path and Filename in a Footer

You can easily place a path and filename in the footer of your document. What do you do if it appears that these elements ...

Discover More

Finding the Dates for Minimums and Maximums

If you use Excel to maintain a collection of data, you may need to find information in one column based on information in an ...

Discover More

Setting Defaults in the Cross-reference Dialog Box

Some types of documents rely on cross-references quite a bit. Setting up the Cross-reference dialog box the first time in ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Saving an Envelope for Future Use

It can take a while to get an envelope to appear just the way you need. Why throw your work away when you are done with the ...

Discover More

Placeholders for Stamps

Got a reply envelope you want to create? Why not put a placeholder for the stamp on the envelope? It's easy to do if you know ...

Discover More

Envelopes and Labels Dialog Box Slow to Open

We all like Word to be snappy and responsive. Sometimes, though, it can be much slower than what we desire. One such time is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

2014-12-27 13:51:19

ROY A. DAY

TO: MR. ALLEN WYATT


You made my day Christmas morning when I read your answer to my question on my Microsoft Surface Pro 3 (a present to myself). Since you published the answer to my question, I have used the First Class Mail International label numerous times (many years). Thanks. Merry Christ and Happy New Year! MR. ALLEN WYATT IS A WINNER!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.