Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Converting a Table into Text.

Converting a Table into Text

by Allen Wyatt
(last updated March 14, 2020)

3

There may be times when you want to convert an existing table into text. To do this, follow these steps:

  1. Select the entire table you want to convert to text.
  2. Make sure the Layout tab of the ribbon is displayed.
  3. In the Data group, click the Convert to Text tool. Word displays the Convert Table to Text dialog box. (See Figure 1.)
  4. Figure 1. The Convert Table to Text dialog box.

  5. Select the appropriate character that Word should use to separate the columns of text.
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9227) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Converting a Table into Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five more than 5?

2020-11-21 05:42:58

Ron S MVP

Related tip, vba:
https://wordribbon.tips.net/T013171_Converting_Tables_to_Text.html


2020-06-26 17:52:50

James Alan

These directions are confusing as of June 2020 in Word 365. (Step 1): There are two LAYOUT tabs on the HOME page of Word 365 - one needs to choose the LAYOUT tab on the right. (Step 2): After choosing the appropriate LAYOUT tab, there is no DATA option needed. One sees (to the right), CONVERT TABLE TO TEXT, and then one chooses the desired breaks between words in the text.


2015-06-19 01:03:00

Marm

THankyou. This instruction to change a table to text was very helpful. I find it works for me to start with a chart to collect my ideas. To put the thoughts into a report it was necessary to convert to text without retyping or cutting and pasting. It was good to know of this option in Work.


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