Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Deleting an AutoText Entry.

Deleting an AutoText Building Block

Written by Allen Wyatt (last updated February 22, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


AutoText has long been a powerful tool in Word. There are several reasons why you would want to remove an AutoText entry you previously created. The biggest reason is that you just don't need the entry any more. For instance, you may have defined a group of AutoText entries for a particular job you were doing. When the job is over, it is best to remove the AutoText entries.

You can remove AutoText entries by using the Building Block Organizer. (AutoText entries are considered one of several "building blocks" that can be created in Word.) To remove AutoText entries, follow these steps:

  1. Display the Insert tab of the ribbon.
  2. Click the Quick Parts tool in the Text group. Word displays a list of options you can choose.
  3. Choose Building Blocks Organizer. Word displays the Building Blocks Organizer. (Building Blocks were introduced as a sort of "super AutoText" in Word 2007). (See Figure 1.)
  4. Figure 1. The Building Blocks Organizer.

  5. Select the name of your AutoText entry from the name list. (You can be sure it is an AutoText entry because the word AutoText shows up in the Gallery column of the Building Blocks Organizer.) You can use the preview area to make sure you selected the correct AutoText name.
  6. Click on the Delete button and your entry vanishes after you confirm you want to delete it.
  7. Click on OK to close the Building Blocks Organizer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8716) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Deleting an AutoText Entry.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Colors from Conditional Formats

Conditional formatting is a great way to make sure that your information looks a particular way, even if the information ...

Discover More

Identifying the Last Cell Changed in a Worksheet

When someone changes a cell in a worksheet, Excel normally goes along its merry way of keeping everything up to date. It ...

Discover More

Opening a Workbook and Suppressing Automatic Macros

Want to stop Excel from running any automatic macros that may be stored with a workbook? Here's how to do it.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Deleting Multiple Building Blocks

Building Blocks can be a powerful timesaver when developing your documents. Being able to delete multiple Building Blocks ...

Discover More

Reloading Building Blocks

Building Blocks can be a powerful tool for document creation in Word. Saving your Building Blocks and reloading them into ...

Discover More

Synchronizing Building Blocks for a Network

Building blocks can be a great asset when putting together documents, as they make inserting standardized information ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.