Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Keeping Paragraphs on the Same Page.

Keeping Paragraphs on the Same Page

by Allen Wyatt
(last updated June 4, 2016)

5

For some types of documents you may not want your paragraphs to smoothly flow from one page to the next. Instead, you may want to make sure that any given paragraph appears all on one page or another. I require this type of formatting quite often in letters, legal documents, and proposals.

Word includes a formatting feature that allows you to ensure that paragraphs stay together without a page break in the middle of them. You apply this format characteristic by following these steps:

  1. Select the paragraph or paragraphs you want affected by the formatting change. (If you want the change to a single paragraph only, you can simply make sure the insertion point is within that paragraph.)
  2. Make sure the Home tab of the ribbon is displayed.
  3. Click the small icon at the bottom-right of the Paragraph group. Word displays the Paragraph dialog box.
  4. Display the Line and Page Breaks tab. (See Figure 1.)
  5. Figure 1. The Line and Page Breaks tab of the Paragraph dialog box.

  6. Make sure the Keep Lines Together check box is selected.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7114) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Keeping Paragraphs on the Same Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Macro Runs Slowly, but Steps Quickly

When you have a macro that processes a huge amount of data, it can seem like it takes forever to finish up. These slowdowns ...

Discover More

Adding Table Columns to Columns with Merged Cells

Word's table editor allows you to modify the structure of tables in a wide variety of ways. If you want to add columns to a ...

Discover More

Shortening ZIP Codes

US ZIP Codes can be of two varieties: five-digits or nine-digits. Here's how to convert longer ZIP Codes to the shorter ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Full Justification in Word 2007

Word has historically allowed you to specify how it should handle justification of text on a line. This feature is not easy ...

Discover More

Preventing Straggling Heads

Undoubtedly you will want to format your document so that headings stay with the paragraph that follows the heading. Here's ...

Discover More

Creating a Double Hanging Indent

A hanging indent is a type of paragraph formatting in which all lines of the paragraph are indented from the left margin with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

2016-06-13 17:01:16

Pam Riseborough

This doesn't work if the text is in a cell within a table. Is there a fix for that?


2016-06-08 15:18:21

Peter Buxton

I find it pays to split a particularly long paragraph with a carriage return at the end of a convenient sentence. This puts half the para on each page, makes the whole thing easier to read, avoids a mid-sentence page-break and avoids a large white space at the bottom of the previous page.


2016-06-07 11:32:59

Lisa Herider

If you want this done throughout your document, you can edit the style sheet you are using (text, normal, etc.) and make sure the Keep Lines Together check box is selected.


2016-06-05 14:22:56

Oopaydo Roinsin

These tips are tremendous support for me in completing Word documents without having to research the text book on search online for the required help which is usually concerning a previously learned topic yet the learned subject matter is hidden within my subconscious-once I review these tips the topic is front and center again. this particular one refreshed my memory on keeping paragraphs on one page without moving as the doc. is expanded.


2016-06-04 12:10:47

Lorraine Bank

bullets and numbers, how to overide, how to set, how to make text that jumps out to the margin go back to the alignment with the other bullets and numbers in the outline


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.