Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Keeping Paragraphs on the Same Page.

Keeping Paragraphs on the Same Page

by Allen Wyatt
(last updated June 4, 2016)

For some types of documents you may not want your paragraphs to smoothly flow from one page to the next. Instead, you may want to make sure that any given paragraph appears all on one page or another. I require this type of formatting quite often in letters, legal documents, and proposals.

Word includes a formatting feature that allows you to ensure that paragraphs stay together without a page break in the middle of them. You apply this format characteristic by following these steps:

Select the paragraph or paragraphs you want affected by the formatting change. (If you want the change to a single paragraph only, you can simply make sure the insertion point is within that paragraph.)
Make sure the Home tab of the ribbon is displayed.
Click the small icon at the bottom-right of the Paragraph group. Word displays the Paragraph dialog box.
Display the Line and Page Breaks tab. (See Figure 1.)

Figure 1. The Line and Page Breaks tab of the Paragraph dialog box.

Make sure the Keep Lines Together check box is selected.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7114) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Keeping Paragraphs on the Same Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Accurately Setting Tabs Using the Ruler

If you try to set tabs by clicking on the Ruler, you may not be able to set them exactly where you want. This is normally ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way ...

Discover More

Determining the Number of Fonts Available

When creating a macro, you may need to figure out how many fonts are available to Word. You can do this using the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Borders Surround Lines Instead of Paragraphs

Word gives you the ability to place borders around different elements of your document. If you try to place a border ...

Discover More

Creating a Hanging Indent

One of the more common formatting tasks for paragraphs is to create hanging indents. This tip explains what they are and ...

Discover More

Searching for Paragraph Formatting

You can use the Find and Replace capabilities of Word to search for a wide variety of information. One thing you can look ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 6 - 6?

2020-11-02 13:52:06

Martha Hagelin

This is one of my most favorite tips. I'm a court reporter and was struggling with paragraphs beginning on another page, messing up my line numbering. This tip saved my sanity years ago! Thanks!

2016-06-13 17:01:16

Pam Riseborough

This doesn't work if the text is in a cell within a table. Is there a fix for that?

2016-06-08 15:18:21

Peter Buxton

I find it pays to split a particularly long paragraph with a carriage return at the end of a convenient sentence. This puts half the para on each page, makes the whole thing easier to read, avoids a mid-sentence page-break and avoids a large white space at the bottom of the previous page.

2016-06-07 11:32:59

Lisa Herider

If you want this done throughout your document, you can edit the style sheet you are using (text, normal, etc.) and make sure the Keep Lines Together check box is selected.

2016-06-05 14:22:56

Oopaydo Roinsin

These tips are tremendous support for me in completing Word documents without having to research the text book on search online for the required help which is usually concerning a previously learned topic yet the learned subject matter is hidden within my subconscious-once I review these tips the topic is front and center again. this particular one refreshed my memory on keeping paragraphs on one page without moving as the doc. is expanded.

2016-06-04 12:10:47

Lorraine Bank

bullets and numbers, how to overide, how to set, how to make text that jumps out to the margin go back to the alignment with the other bullets and numbers in the outline

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.