Editing in Print Preview

by Allen Wyatt
(last updated October 20, 2015)


Becki notes that in Word 2003 she could click on Print Preview mode and actually be able to edit while in that mode. When she upgraded to Word 2007, it no longer seemed that she could actually do any editing in Print Preview mode.

Actually, you can edit in Print Preview mode in Word 2007, just as you did in Word 2003. The only difference is that in Word 2007 you have to be careful when you do the editing. If you click on the Magnifier button, then clicking on the document zooms in and out, enlarging or reducing the apparent size of the document. With the Magnifier button selected, you cannot do editing.

To edit, turn the Magnifier off. This makes the mouse behave as normal, allowing you to click within the document and make edits as you previously did.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3435) applies to Microsoft Word 2007.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is 8 + 2?

2016-03-02 05:20:48


thanks for the solution

2015-10-21 00:08:23

Benjamin C. Morin

Reference: Ricky G.

I've used this method since 2007. It works great!

I do a lot of editing in this Print/Edit mode including adding headers/footers, filenames, boldfacing, underlining, centering horizontally, using styles, etc. Whatever buttons shown in the ribbon that don't work, I use the keyboard shortcuts--they work great!

I've noticed that if you get in and out of the print/edit mode; for example, to insert a file or a bookmark, you will have to check off the box for the magnifying glass every time. Other than that, I have no issues with the feature. I love it.

2015-10-20 15:56:04

Rosie Wilson

It worked. I am using MS 2010 and it works!!! Preview Print Edit did not show up at first but it finally did and after choosing it and adding to my list; and testing a document, IT WORKS!!! Thanks for the tip.

2015-10-20 10:53:18

Rick G.

Oops. I meant to write that I had a hard time getting there in "Word 2010" not in "Windows 2010".

2015-10-20 10:45:05

Rick G.

I had a hard time getting there in Windows 2010 until I did this:
1) Right Click on the QAT (Quick Access Toolbar) & click "Customize Quick Access Toolbar" (not the Ribbon).
2) In the "Choose Commands from" field, change from "Popular Commands" to "All Commands".
3) Scroll down and click "Print Preview Edit Mode" (not "Print Preview and Print", which has the same icon).
4) Click the [Add >>] button to add it to your QAT and click [OK].
5) Click the new button on your QAT to go into Print Preview and Print mode.
The ribbon will show the "Print Preview" tab and the "File" tab only.
6) Uncheck "Magnifier" in the "Preview" group.

Now you can edit in Print Preview mode.

I must say though, in this mode the ribbon is VERY limited and I haven't determined what advantage this mode has over the regular "Print Layout" view.

2015-10-20 07:59:02


What about Word 2010? I see Print Preview, see the magnifier button but there is no way I can get anything to allow me to do editing. What am I doing wrong or does 2010 not allow it?

2015-06-09 06:29:57

Catherine Cheetham

I meant I accidentally turned on the Windows magnifier instead of turning off the Word magnifier! Also, in Print Preview Edit Mode it doesn't seem possible to resize images in the Word document. You have to close Print Preview. Very pleased to have found this edit mode, though, and I wish I'd found it years ago.

2015-06-09 06:26:35

Catherine Cheetham

Word 2013 - it took me ages to find the Magnifier check box even though it was there on the Print Preview toolbar. I managed to switch on the Windows 7 magnifier and then struggled to work out how to turn it off.

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