Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
With more than 35 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
For some printing jobs, you may have a need to print text both rightside-up and upside-down on the same piece of paper. Unfortunately, Word doesn't have a way to easily do this, instead only allowing you to rotate text 90 degrees left or right. (To print something upside down you need to rotate it 180 degrees.)
There are several workarounds you can try, however. First, if the information you have to print upside down is fairly short, you could use WordArt. Your text is actually saved in your document as a graphics object, which Word allows you to rotate freely on the page. The only drawback to this is that WordArt doesn't give you the range of text control that Word does, and it was never meant to handle large selections of text, such as a quarter page or a half page of information.
Another option is to create your text in a different application and then insert it into Word as an object. (This is very similar to the WordArt approach, as you are dealing with non-Word objects within Word.) For instance, you could create a fully rotated text object within PowerPoint and then insert it in your Word document.
If you have access to a graphics program, such as Paint Shop Pro, you could also try these steps:
Now you can position your upside-down text anywhere you want. Of course, if you want to make changes to the upside-down text, you can't do so without redoing all these steps. Why? Because the upside-down information is not really text, but a graphic image. These same general steps will work with most other graphics programs as well (such as Paint).
As mentioned earlier, Word allows you to rotate text 90 degrees either left or right. This capability can be utilized to achieve the look that is wanted. Try these general steps:
The result, of course, is that you have text that is 180 degrees in relation to each other, which means it appears upside down when printed. Formatting text using this approach can be a bit challenging, but for some uses it may be an easy way to achieve the desired result.
Finally, perhaps the two easiest solutions don't even use Word at all. First, you could use a different program (such as Publisher) that supports upside-down text. Second, you could simply put your paper through the printer twice—once for the rightside-up text and once for the upside-down text. (Of course, you would have to rotate the paper by 180 degrees for each printing pass.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8341) applies to MS Word versions: 2007 | 2010
You can find a version of this tip for the older menu interface of Word here: Upside-Down Printing.
Create and Merge! Using Word's mail merge tool you can quickly and easily combine data from a variety of data sources to create great individualized documents that incorporate your data in ways that you control. WordTips: Mail Merge Magic is an invaluable source for learning how to harness the full power of Word's mail merging capabilities. Check out WordTips: Mail Merge Magic today!