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Turning Off Background Repagination

Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Turning Off Background Repagination.

By default, Word automatically repaginates your document as you work. At times, this may slow down the program to the point where you consider it unacceptable. The solution is to turn off the background repagination. Word will then only paginate the document when you print or perform some other action that requires pagination (such as using Print Preview). To turn off background repagination, follow these steps:

  1. Make sure you are viewing your document using Draft view. (You can set this using the View tab of the ribbon or by clicking the Draft view icon near the bottom-right of the document window.)
  2. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  3. Make sure the Advanced option is selected at the left of the dialog box. (See Figure 1.)
  4. Figure 1. The advanced options of the Word Options dialog box.

  5. In the General area of the dialog box (scroll down a bit to find the area), make sure the Enable Background Repagination check box is clear.
  6. Click on OK.

You should note that the background repagination option is not applicable in Print Layout view. This is because Word must automatically repaginate in that view to enable the proper display of information on the screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5975) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Turning Off Background Repagination.

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Comments for this tip:

Mike    12 Apr 2013, 17:12
Thanks for taking the time to provide this tip. It was very helpful.

I just wish there was an option to continue to enjoy the print layout without having to suffer a very slow MS Word. 150 pages, lots of text boxes. The file is maybe 3MB. You'd think an i7 w/ 4GB of ram and a SSD could handle it.
Alastair Hardwick     20 Nov 2012, 09:54
@Stephen Dube - Make sure you are viewing your document using Draft view. (It's the first step). Clearly you didnt read the article properly.
awyatt    19 Nov 2012, 18:06
If it is greyed out, it is because you didn't follow step 1. You must be working in Draft mode in order to access the option.

-Allen
Steven Dube    19 Nov 2012, 15:53
This is stupid. The option is greyed out for me... IT IS ALSO GREYED OUT IN THE PICTURE. Why make a tutorial when it didn't even work for you? You could have at least addressed why it is grey for you. What a joke
Tony Young    31 Mar 2012, 04:14
The bloody option is 'greyed out' and I cannot change it
Office Home and Student 2010
Word Version 14.0.6112.5000 (32-bit)

I am working on a 520 page document and it is driving me crazy - and corrupting some pages

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