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Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Multiple Tables of Contents.
Word allows you to include multiple tables of contents in a single document. Thus, you can have a table of contents for each chapter of a book, even if all the chapters are in the same document.
In order to restrict the table entries for each separate table, you will have to use unique custom styles for each table. For example, you might use styles named "Chapter1Heading1", "Chapter1Heading2", and so on for the first chapter, and "Chapter2Heading1", etc., for the second chapter.
With your styles defined and applied to all the appropriate heads in your document, you are ready to generate the tables of contents. You can do this by following these steps:
Figure 1. The Table of Contents tab of the Table of Contents dialog box.
Figure 2. The Table of Contents Options dialog box.
You should note that if, before following the above steps, your document already contains a TOC that was generated from a building block (done by selecting one of the predefined TOC styles), when you close the Table of Contents dialog box in step 8 the previous TOC is selected and you are asked if you want to replace it with the new TOC. In most instances you won't want; you'll want to add the new TOC to any you've already defined.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10080) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Using Multiple Tables of Contents.
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