Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Undesired Font in Form Fields.

Undesired Font in Form Fields

by Allen Wyatt
(last updated June 13, 2015)

2

Doug notes that he has a Word form and the form fields are set up as 9-pt Arial. After the form is protected, when the fields are filled in by users, they display as 14-pt Arial Bold. He wonders why Word would change the formatting.

Quite honestly, this should not happen. There are a couple of things you should check, however. First, understand that when you insert a form field into a line of text, the form field adopts the formatting of the characters that surround it. Thus, if the field is inserted into a line of text that uses larger characters, then the form field will adopt that larger font. You'll want to explicitly change the formatting of the form field in this manner:

  1. Select some text that has the same formatting characteristics you want applied to the form field.
  2. Press Ctrl+Shift+C. This copies the formatting to the Clipboard.
  3. Select the form field you want to format.
  4. Press Ctrl+Shift+V. This pastes only the formatting to the form field.

Second, you should check to make sure that someone isn't inadvertently changing the formatting of the form field. For instance, if you insert the field and then format the line on which the field appears, the formatting that you apply to the line affects the field as well. Thus, if you apply a 14-pt format to the entire line, the 14-pt format will override the 9-pt format you previously applied to the form itself.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13389) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Undesired Font in Form Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Applying Numbers from the Keyboard

Creating a numbered list is often done by using tools on the toolbars or the ribbon. With a bit of preparation you can ...

Discover More

Counting Open Document Windows

When creating macros, it is sometimes necessary to know how many documents are open in Word. This is relatively easy to ...

Discover More

Deleting Duplicate Columns

Have a worksheet in which there may be entire columns that are duplicates of each other? If you want to delete those ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Valid Numbers in Form Fields

When you create a form you need to use special form fields. If you want to limit what users can enter in a form field, ...

Discover More

Handling Returns in Form Data

Word allows you to create forms and then export the data from those forms into files that can be used by other programs. ...

Discover More

Stopping Enter from being Pressed In a Form

If you create a form using Word, chances are good that you don't want a user to mess up the layout of the form by ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 6?

2016-08-19 18:23:47

Ruby

I have the exact same issue and comment as Barbara from 7/12/16.

Why are the instructions for all versions the same; and

Ctrl+Shift+C and Ctrl+Shift+V did not work for me either.


2016-07-12 19:29:06

barbara

the directions for both old versions of Word and newer versions of Word are exactly the same...? I see the links are different but the 4 steps on each page are exactly the same.

The Ctrl+Shift+C and Ctrl+Shift+V did not work for me.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.