Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Opening and Printing a Document.

Opening and Printing a Document

by Allen Wyatt
(last updated February 18, 2021)

2

Joe indicated that he was having a problem opening and immediately printing a document in Word. If he opened and immediately tried to print a document, Word wouldn't do it. Instead, he had to open, make some small edit, and then print the document in order for it to work.

Some readers suggested that this could be due to Word being busy doing background tasks before coming "up to speed." When you open a document in Word, it takes time for the document to be examined (internally) by Word, for pagination to occur, and for the program to become "responsive." On slower systems, the startup delay can be noticeable—particularly with large or complex documents. If this is the problem, then it may be just a matter of not printing immediately, but allowing Word to complete its internal document-opening sequences (perhaps a few seconds) before actually printing.

There is another approach to printing that you may want to consider. If your only purpose in opening the document is to print, then you can right-click the document's name and choose Print from the Context menu. This works either in Windows Explorer or in the Open dialog box in Word. Printing in this way produces the output, without leaving the document open in Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12267) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Opening and Printing a Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Picking Different Random Numbers from a Range

It is not unusual to need to select two random items from a list. There are a couple of ways you can approach the task; ...

Discover More

Removing a Bulleted or Numbered List

If you want to convert bulleted or numbered lists back to regular text (so they appear just like the rest of your ...

Discover More

Adjusting Spacing After a Paragraph

There is no need to press Enter a second time at the end of each paragraph. Let Word take care of the spacing ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Transferring Fonts

Do you want to transfer fonts from one computer system to another? It is relatively easy to do, but there is one ...

Discover More

Sending Printer Commands

If you need to send a command directly to your printer, then you need to use the PRINT field. It allows you to send ...

Discover More

Scaling Your Output

One of the lesser-known features of Word is that it allows you to create a document for one page size and scale the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 7?

2021-02-19 12:45:00

Charles Molway

Having read on this site a user's complaint involving sections, I had a thought. I tried p6s3 instead of p6s2 and it printed! p9s3 also worked. Yet, as far as I know, my document still has only two sections. So while I might have stumbled upon a fix, I don't know the cause.


2021-02-18 14:55:13

Charles Molway

Along this line, printing problems and solutions, during the past year or three I have experienced increasing difficulty printing those pages for which you need to specify page and section when a document has more than one section, such as the first section with Roman Numeral pages that include such things as the title page, copyright page, TOC, et al., and the second section with Arabic numbered pages from one on, starting at chapter one of a novel or such, eg p3s2.
I was usually able to get the page printed by troubleshooting, or worse case, disconnecting and reconnecting the printer. Those remedies stopped working a couple of days ago. A reader's comment brought me a moment of insight. I inputted s3 instead of s2 and the page printed.
I have no idea how my document now has a section three, or how to explain why the previous remedies used to work.
Can anyone explain this?
Charlie M.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.