Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Jumping to the End without Repaginating.

Jumping to the End without Repaginating

by Allen Wyatt
(last updated July 2, 2014)

1

Bob wondered if there is a way to jump to the end of a document, upon opening, without having the document repaginate. It seems that the repagination process slows him down a bit, and he is looking for a way to speed things up.

Before getting into an answer, it should be noted that the repagination process should only slow a person down if any of three conditions are met:

  • Slow computer. If the computer is intrinsically slow or has quite a few other processes besides Word that are going on behind the scenes, then repagination can slow things down.
  • Big document. An extremely long or quite complex document can result in slow repagination. Tests show that a straightforward 600-page document typically takes about three or four seconds to repaginate—not a big slowdown. If the document contained lots of footnotes, large graphics, hidden text, or other items that affect pagination, then the process would take longer.
  • Bad document. If the document is heavily edited and older, then repagination can be slower. This apparently occurs after many, many intense editing sessions where lots of text is added, deleted, and moved around. Sometimes Word's internal document pointers can get "messed up."

The solutions to these conditions should be obvious to most readers, with the possible exception of the "bad document" cause. In this case, it is best to try to do a Save As using a new filename or, better still, to copy and paste the information from the old document to a new one.

That being said, if you still want to turn off pagination and jump to the end, this can be done, with a caveat. The caveat is that you can only turn off pagination if you are viewing the document in Draft view. If you switch to another view (such as Print Layout), then Word automatically does repagination and there is no way to turn it off.

The following short macro could be used as an AutoOpen macro for your document. When you open the document, Word switches to Draft view, turns off background repagination, and jumps to the end of the document.

Sub AutoOpen()
    If ActiveWindow.View.Type <> wdNormalView Then
        ActiveWindow.View.Type = wdNormalView
    End If
    Options.Pagination = False
    Selection.EndKey Unit:=wdStory
End Sub

Notice that the macro uses the wdNormalView constant. This is because the view currently know as Draft view was, in previous incarnations of Word, known as Normal view. Remember that if you later do something that requires Word to repaginate (such as switching to Print Layout view or using the Go To feature to jump to a particular page number), then Word will dutifully repaginate your document, introducing the delay you want to avoid.

For completeness you may want to add an AutoClose macro to your document. This macro does nothing but turn on the background pagination option so that it will work normally with other documents.

Sub AutoClose()
    Options.Pagination = True
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10909) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Jumping to the End without Repaginating.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is three more than 5?

2014-02-14 14:13:28

JJordan

I'm fairly new to this stuff but at the bottom left of the Word window('s status bar) is the Page x of y button.

Click to get the Find/GoTo dialog box. Enter a number close to the last page# if you want to see the page#s.
Enter a number out of range if you want to see the last page.

You can add pages but you won't see page#s on the document till you reopen. The new pages will show in the Page button area.

Also r-click the Page button for other interesting options


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