Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Crop Marks with a PostScript Printer.

Using Crop Marks with a PostScript Printer

by Allen Wyatt
(last updated August 1, 2015)

Crop marks are used by printers to determine where the page boundaries of your finished product occur. They are used as a guide for trimming pages. Word does not provide a way to add crop marks to your document, but if you are using a PostScript printer, you can add crop marks easily by using a PRINT field code in your header or footer. Every page that uses the header or footer will show the crop marks.

The following code, when placed in a field in your header or footer, will print the crop marks:

PRINT \p page " /Crop .5 def /Left .5625 def
/Right .5625 def /Top .875 def /Bottom .875 def
/Lside Left 72 mul def /Rside 8.5 Right sub
72 mul def /Tside 11 Top sub 72 mul def /Bside
Bottom 72 mul def /Lsize Crop 72 mul def 1
setlinewidth Lside Tside moveto 0 Lsize rlineto
stroke Lside Tside moveto Lsize neg 0 rlineto
stroke Rside Tside moveto 0 Lsize rlineto stroke
Rside Tside moveto Lsize 0 rlineto stroke Lside
Bside moveto 0 Lsize neg rlineto stroke Lside
Bside moveto Lsize neg 0 rlineto stroke Rside
Bside moveto 0 Lsize neg rlineto stroke Rside
Bside moveto Lsize 0 rlineto stroke "

There are a few variables in this code that you should adjust. These are the values assigned to Crop, Left, Right, Top, and Bottom. Crop represents the length, in inches, of the actual crop marks. The values right after the variable names Left, Right, Top, and Bottom (.5625, .5625, .875, and .875, respectively) represent the number of inches to leave from the paper edges to the crop marks.

To use the field, just insert a pair of field braces (Ctrl+F9) and then add all the above directly into the field. Since this is a single field, everything should be entered contiguously, instead of on separate lines as shown above.

Also, remember that this technique will only work with a PostScript printer and only if you are using a PostScript printer driver with that printer. (Some printers understand multiple languages, and it is therefore possible to use a non-PostScript printer driver with a PostScript printer.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10343) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Using Crop Marks with a PostScript Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying Rows between Worksheets Based on a Text Value

Want to move data from one worksheet to another based on a text value in a column. There are a couple of ways you can ...

Discover More

Brackets around Footnote References

When you insert footnotes in a document, Word allows you to modify the formatting applied to the footnote references. What it ...

Discover More

Squaring Table Cells

Inserting a table is fast and easy in Word. You may want to make sure that the cells in the table are as square as possible. ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (RIBBON)

Printing Documents without Markup

If you have a document with Track Changes turned on, you can accumulate quite a bit of "markup" in it. Here's how you can ...

Discover More

Printing Custom Properties

Do you use custom document properties? They can be very helpful, but sometimes hard to get at. This tip shows a way you can ...

Discover More

Duplex by Default

Many printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share