Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Crop Marks with a PostScript Printer.

Using Crop Marks with a PostScript Printer

by Allen Wyatt
(last updated August 1, 2015)

Crop marks are used by printers to determine where the page boundaries of your finished product occur. They are used as a guide for trimming pages. Word does not provide a way to add crop marks to your document, but if you are using a PostScript printer, you can add crop marks easily by using a PRINT field code in your header or footer. Every page that uses the header or footer will show the crop marks.

The following code, when placed in a field in your header or footer, will print the crop marks:

PRINT \p page " /Crop .5 def /Left .5625 def
/Right .5625 def /Top .875 def /Bottom .875 def
/Lside Left 72 mul def /Rside 8.5 Right sub
72 mul def /Tside 11 Top sub 72 mul def /Bside
Bottom 72 mul def /Lsize Crop 72 mul def 1
setlinewidth Lside Tside moveto 0 Lsize rlineto
stroke Lside Tside moveto Lsize neg 0 rlineto
stroke Rside Tside moveto 0 Lsize rlineto stroke
Rside Tside moveto Lsize 0 rlineto stroke Lside
Bside moveto 0 Lsize neg rlineto stroke Lside
Bside moveto Lsize neg 0 rlineto stroke Rside
Bside moveto 0 Lsize neg rlineto stroke Rside
Bside moveto Lsize 0 rlineto stroke "

There are a few variables in this code that you should adjust. These are the values assigned to Crop, Left, Right, Top, and Bottom. Crop represents the length, in inches, of the actual crop marks. The values right after the variable names Left, Right, Top, and Bottom (.5625, .5625, .875, and .875, respectively) represent the number of inches to leave from the paper edges to the crop marks.

To use the field, just insert a pair of field braces (Ctrl+F9) and then add all the above directly into the field. Since this is a single field, everything should be entered contiguously, instead of on separate lines as shown above.

Also, remember that this technique will only work with a PostScript printer and only if you are using a PostScript printer driver with that printer. (Some printers understand multiple languages, and it is therefore possible to use a non-PostScript printer driver with a PostScript printer.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10343) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Using Crop Marks with a PostScript Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Safely Relocking Forms

In order to use a form in Word, it must be protected. This means that you cannot make any changes to the form, even if you ...

Discover More

Clearing Large Clipboard Entries

Need to clear out a large amount of information saved on the Clipboard? All you need to do is to replace it with a small ...

Discover More

Pulling Text from a Cell and Placing It in a Shape

Graphic shapes you add to your worksheet can easily contain text—just click on the shape and start typing away. You may ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Printing without Headings

One way to use heading styles is to create a story outline. When it comes time to print the story, though, you may not want ...

Discover More

Using Duplex Printing

Want to print on both sides of a piece of paper? Some printers have the capability to do two-sided printing automatically. ...

Discover More

Printing Non-Printing Characters

Serious users of Word often display non-printing characters on-screen so they can see them easier. If you want those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.