Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Cross-referencing to an Automatic Number.

Cross-referencing to an Automatic Number

by Allen Wyatt
(last updated January 3, 2015)

4

Jennifer wonders if there is a way to cross reference only the number portion of a field-based number. For example, she wants to cross reference to a paragraph numbered 'Section 1.1', but have the cross reference display only the 1.1, not the word 'Section.'

This can be done by modifying the way you insert your cross-reference. Follow these general steps:

  1. Position the insertion pointer where you want the cross-reference to appear.
  2. Display the References tab of the ribbon.
  3. Click the Cross-reference tool in the Captions group. Word displays the Cross-reference dialog box. (See Figure 1.)
  4. Figure 1. The Cross-reference dialog box.

  5. Using the Reference Type drop-down list, choose Heading. (This assumes that your sections in your document are actually numbered headings.) Word displays a list of heading styles in the dialog box.
  6. Select the footnote you want used for this reference.
  7. Using the Insert Reference To drop-down list, choose Heading Number (no context).
  8. Click Insert. The cross-reference is inserted, and it includes only the number.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9974) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Cross-referencing to an Automatic Number.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven more than 9?

2020-02-12 13:03:40

Laura Schneider

This doesn't work for me either, folks. (Microsoft Word 2016 for Windows.)

It still includes "Figure "N or "Appendix "N or whatever.

Only work-around I can think of would be to use cross-referencing and kludge something together...

I'm taking a different path, this is silly. (FrameMaker is a better/more appropriate tool for long technical documents.)


2017-03-11 20:56:46

Mitch

I have a situation that is directly opposed to Jennifer's. In my case, Heading 2 is labeled "1.1", "1.2" "1.3" etc. However, when cross-referenced, the request is that the resulting field INCLUDE the word "Section", in spite of the fact that the word "Section" is not part of Heading 2. Is there some way that the word "Section" can be included as part of the REF code? If not, how would one go about this?

Any insight into this situation would be greatly appreciated.

Sincerely,

Mitch


2016-07-19 14:50:52

Jacqueline Jones

Mary, did you get a fix for this issue? I'm having no luck trying to get just the number. Grrrrrr.


2015-05-07 16:54:42

Mary Ossi

I have tried this to no avail. I still get a field which reads "ARTICLE 8" instead of "8." I don't want a capitalized word in the middle of a sentence. I am using reference type "Heading," and inserting reference to "Heading number (no context)." The word ARTICLE is part of the automatic numbering in contract documents. Any ideas? I do not have footnotes - is that related?


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