Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Calculating Form Fields.
by Allen Wyatt
(last updated July 4, 2015)
In other WordTips you've learned how you can set up your form fields so that they perform calculations and display the results. (I'm talking about legacy form fields here.) When you print your form, Word updates the fields so that the results of the calculations are displayed in the form. What if you don't want to wait until printing in order to view the results?
Fortunately, Word provides a way you can do this. Make sure you follow these steps:
Figure 1. The Options dialog box for a form field.
You can now use the form as normal. Whenever you press Tab to move between fields, and you leave a field used in a calculation, Word recalculates all the fields in the form. The result is that your calculated fields are always updated, as desired.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8517) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Calculating Form Fields.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
When you create a form you need to use special form fields. If you want to limit what users can enter in a form field, you'll ...Discover More
When you lock a document as a form, then Word limits what you can do with that document. That includes not being able to ...Discover More
Do you use Word to create printed forms? If so, here's some ideas and techniques you can use to make those forms look as good ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.