Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Calculating Form Fields.
by Allen Wyatt
(last updated July 4, 2015)
In other WordTips you've learned how you can set up your form fields so that they perform calculations and display the results. (I'm talking about legacy form fields here.) When you print your form, Word updates the fields so that the results of the calculations are displayed in the form. What if you don't want to wait until printing in order to view the results?
Fortunately, Word provides a way you can do this. Make sure you follow these steps:
Figure 1. The Options dialog box for a form field.
You can now use the form as normal. Whenever you press Tab to move between fields, and you leave a field used in a calculation, Word recalculates all the fields in the form. The result is that your calculated fields are always updated, as desired.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8517) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Calculating Form Fields.
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