Please Note: This article is written for users of the following Microsoft Word versions: 2007. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stopping Smart Tags from Being Saved.

Stopping Smart Tags from Being Saved

by Allen Wyatt
(last updated September 15, 2016)

Smart Tags were developed by Microsoft as a way for companies or individuals to mark certain words so they lead to additional information. For instance, a person's name or a company name or some other proper noun could become a Smart Tag. If so, it appears on-screen with a wavy purple underline that indicates the word (or phrase) can be clicked for more information. In some ways, a Smart Tag is similar to a hyperlink.

Smart Tags were discontinued in Word 2010 and Word 2013; they are, however, available in Word 2007. If you don't want to save Smart Tag information with a document, you can follow these steps:

  1. Click the Office button and then click Word Options. Word displays the Word Options dialog box.
  2. At the left of the dialog box click Advanced.
  3. Scroll through the options until you see the Preserve Fidelity when Sharing This Document section. (See Figure 1.)
  4. Figure 1. The advanced options of the Word Options dialog box.

  5. Make sure the Embed Smart Tags check box is cleared.
  6. Click OK.

Now you can save your document as you normally would. The setting is stored with the document, and Smart Tags won't be saved with this particular document unless you go back and explicitly change the setting.

If you want the saving of Smart Tags turned off for all your documents, you need to open the templates you use to create documents, and then perform the steps just listed. For instance, load the Normal.dot template and perform the four steps. Save the template, and then the setting will be turned off for any future documents you create that are based on Normal.dot. Existing documents, even though they may be based on Normal.dot, will need to be individually changed. If you prefer, you can create a small macro that will turn the option off for you:

Sub OptSmartTagsOff()
    ActiveDocument.EmbedSmartTags = False
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7839) applies to Microsoft Word 2007. You can find a version of this tip for the older menu interface of Word here: Stopping Smart Tags from Being Saved.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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