Converting Files to Word 2007 Format

by Allen Wyatt
(last updated April 13, 2016)

Diane recently began work at a law firm. The previous secretary saved most, but not all, of her work in Word 2003 format. The firm is using Word 2007, so there is a lot saved in that format, too. Diane wonders if there is some global way to uniformly change the existing Word 2003 documents to Word 2007 format.

Any time you need to process a large number of files, you are going to need a macro. You could, if you desire, create a simple macro to grab all the DOC files in a directory and save them as DOCX files. Here is an example:

Sub ConvFiles()
    Dim sPath As String
    Dim sFile As String
    Dim sTarget As String

    sPath = "C:\MyDir\"
    sFile = Dir(sPath & "*.doc")
    While sFile > ""
        sTarget = Replace(sFile, "doc", "docx")
        With Documents.Open(sPath & sFile)
            .SaveAs FileName:=sPath & sTarget, FileFormat:=0
            .Close
        End With
        sFile = Dir
    Wend
End Sub

You will need to change the path to the folder in which your original DOC files are stored (just change the assignment made for the sPath variable). When you run the macro, it opens each DOC file in the folder and then saves out a DOCX version of the document. There isn't much in the way of error checking in the macro, and it may not produce satisfactory results on documents that contain multiple versions. In addition, any files that are password protected will not be converted.

Microsoft has also prepared a method to convert DOC files to DOCX versions, using what they call the Office Migration Planning Manager (OMPM). This tool is actually documented in several locations on Microsoft sites:

http://www.microsoft.com/en-us/download/details.aspx?id=21888#filelist
http://technet.microsoft.com/en-us/library/cc179019%28TechNet.10%29.aspx
http://blogs.msdn.com/b/ericwhite/archive/2008/09/19/bulk-convert-doc-to-docx.aspx

The following blog post may help in explaining how to use the OMPM:

http://www.labnol.org/software/bulk-convert-office-documents-in-2007-format/4291/

If you want to go with a non-Microsoft approach, I would suggest trying the conversion utility available from Graham Mayor:

http://www.gmayor.com/Works_Batch_Converter.htm

From the page address, you might assume that the converter is designed to work with Microsoft Works documents, and you would be right. But it does more than that, also converting any older DOC files. The only drawback is that it must be used in Word 2010; it won't work in Word 2007.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5922) applies to Microsoft Word 2007 and 2010.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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